Most often we find people saying, “I am running most of the time”, ” I don’t have enough time”, ” I wish I have more than 24 hours a day to finish my tasks/responsibilities”.
In fact, finding a healthy work-life balance is a challenge most of us face one way or the other in our lives.
Do you think of your work or your business most of the time?
Or do you belong to the category of people who say there isn’t a moment when they are not thinking of work and their career duties?
Well, it may be great for your business and career, but is it any good for your health?
Here are some great work-life balance tips you may try to optimize your time and help smooth the way to balancing work and play.
You may have plenty of tasks at hand almost every day, so you need to prioritize these tasks into
- 50 % urgent, 50 % important
- 60% urgent, 40% important
- 60% important, 40% urgent
- neither urgent nor important
Effective time management is the process of making optimal and personalized use of all the 24 hours during the day.
The essence of time management lies in setting goals and prioritizing each task as important and urgent, important but not urgent, urgent but not important and not urgent and not important (4 quadrants).
When you plan out your schedule, don’t forget to spare quality time for your family and friends and all the leisure activities that help you recharge after a day of hard work.
Everybody needs some recharching: for my husband it is playing video games and for me it is reading a good non fiction book or watching a movie.
Keep track of your daily activities to determine which activities take most of your time and which ones need more time but seem to be neglected due to time mismanagement.
2. Drop Activities That Do You No Good
If you find you are spending too much time and energy on activities that add no value to your bottom line (goals), drop any such activities from your schedule and start to manage your time more effectively.
Why waste your quality time in activities that don’t enhance your personal and professional life?
Most often people find themselves sucked into useless habits that make you less efficient without realizing it. e.g it could be checking your emails 10 times a day, keep helping people who doesn’t pay you but expect you to do the work for them for free (so called “friends”).
You need to start valuing your time more and be able to say figure out your boundaries when it comes to helping out others versus having time for yourself.
It may be a challenge to sufficiently manage yourself, especially in getting proper rest, exercise, sleep, and nutrition.
However, self-management is extremely important, and you should know how to do all these important activities for long-term success and satisfaction in your personal life and career.
Keeping yourself motivated, healthy, well rested and relaxed is one of the simplest self-management tips to recharge your batteries and bring you the positive energy needed to tackle your work and other responsibilities.
Gradually start shifting the focus on doing necessary activities that are important to you, including planning a weekend getaway or spending an hour a week a day on your hobby.
4. Learn To Say No
Remember, you don’t have to agree with everyone and to everything in life.
Sometimes it is not easy to say no, particularly if you are a woman.
As a woman, we are caring creatures and we have a hard time saying no to family or relatives (for me it took a long time to learn to say the magic word NO when needed).
But then again, you only have 24 hours a day.
So if you are spending time working on other people goals and aspirations, you take away time for pursuing your own goals and dream.
Please keep in mind that I am not saying that you shouldn’t help others.
It is more about identifying what your priorities are and then figure out if you have spare time left for helping out others.
It is not very productive if you spend too much time helping others while your own life is a mess, right?
Identify requests in your priority criteria that aren’t worth your time.
Not everything is worth spending time on. Rather, use that time on personal management and care.
5. Technology management
Technology is one of the most effective weapons to make the most effective use of your workday.
Technology management means effectively using technology in your favor, making sure it serves you better, rather than enslaving you in its grips.
So here are some tools I use to manage my time and improve productivity:
1. Dropbox: I store documents there for easy access anywhere
2. Expensify: I record my daily expenses for easy tracking
3. Google Calendar: I record my appointments and tasks
4. To Do Ist : writing my daily to do list
5. The Journal: I use the Journal to record my thoughts, my goals and daily activities. The benefit of using a journal software is that you can do keyword searches within your journal entries : Awesome!
For a perfect work-life balance, you need to also focus on your health and devote adequate time to eating right, exercising, sleeping well, and relaxing and rejuvenating yourself on a daily basis. This also means spending some time doing something that gives you great pleasure, including traveling, reading, bicycling, walking the dog, knitting, playing sports and among others. Work-life balance is truly important to run your life smoothly and productively.
You need to ensure that you take good care of your relationships, mind and body while you are ambitiously pursuing your career or business. Hyper focusing on one area in life is a recipe for a lot of stress and imbalance so ensure the other activities are also scheduled into your calendar.
You have to schedule those activities because it is too easy to not do them and say: ” I need more time on this project/ assignment, the rest can wait till tomorrow ” and before you know, you might not give the proper attention to your health, mind and your relationships with your spouse or friends and family. So take the time to mark those activities into your calendar and over time, you will see a positive impact on your quality of life